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Capture

Bulk Upload Processing

Clear a backlog of receipts in one go, upload dozens at once and let Receiptflow process every one of them, no one-at-a-time uploading required.

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Separate files
Drag & drop or click to upload

Accepts up to 100 files of type image/* and application/pdf between 1.00KB and 10.00MB.

Or send via email:
CostsUpload 0 files

Capture stage

  • Smart Receipt Capture
  • Bulk Upload Processing
  • Mobile App Access
  • Email-In Receipts
  • WhatsApp Receipt Submission

Bulk upload processing lets a whole batch of receipts be uploaded in one action rather than one at a time. Every file in the batch enters the same extraction queue individually, so a backlog of receipts, from a drawer, a shoebox, or a folder of scans, gets cleared in a single session instead of a long stretch of repeated uploads.

Select the whole batch at once

Select or drag multiple receipt files together, there is no requirement to upload them one by one, so a backlog is cleared with the same effort as a single receipt.

Upload Documents

Choose how you want to upload documents

Separate filesIndividual files can be images or PDFs
Combined PDFOnly PDF files with each page as a document

Each file is processed independently

Every receipt in the batch enters the queue and is extracted separately, so uploading many at once does not affect extraction accuracy for any individual receipt.

Rowan & Vale Accountants/Logistics ABC Ltd

Costs (26)

Alex Doyle
Processed26Ready0Archived0Requires review4
Search by document...All ownersRelevantExportUpload
SupplierTotalVATDateCategoryOwner
Iceland-£3.50-31/01/2022Miscellaneous ExpensesAlex Doyle
Tesco-£9.30-13/01/2023Miscellaneous ExpensesAlex Doyle

2 of 6 files in this batch extracted

Clear a backlog by uploading multiple receipts at once.

Review the whole batch together

Once processed, the batch appears together in the review dashboard, so a reviewer can work through the backlog in one focused sitting rather than in scattered sessions.

Rowan & Vale Accountants/Selby Trade Supplies Ltd

Costs (100)

Alex Doyle
Processed100Ready1Archived0Requires review6
Search by document...All ownersRelevantExportUpload
SupplierTotalVATDateCategoryOwner
Pennine Flooring Wholesale Ltd-£24.08-£4.0130/10/2024Equipment & FurnitureAlex Doyle
Motor Fuel Limited-£87.00-£14.5025/09/2024Fuel & MileageAlex Doyle
Asda-£10.50-22/07/2024Miscellaneous ExpensesAlex Doyle
Booker-£959.41-£149.5726/07/2022Miscellaneous ExpensesAlex Doyle
Citygate Cash & Carry Ltd-£80.69-30/09/2021Miscellaneous ExpensesAlex Doyle
Kestrel Payments Ltd-£18.00-05/11/2024Payment Processing FeesAlex Doyle

Built for onboarding as much as backlog

A new client arriving with a shoebox of receipts is one of the most common uses, bulk upload turns that first onboarding session into a manageable task rather than weeks of catch-up.

New client onboarding - Halewood Joinery Ltd
37 left
Extracted & organised0 / 37
SupplierDateVATTotal

Waiting for the first file to come back…

A year of shoebox receipts becomes a coded ledger in one pass.

The problem it removes

Why backlog clearing usually turns into a week of admin

Every practice inherits a backlog at some point, a new client's shoebox of receipts, or months of paperwork that built up before a client switched to digital submission. Uploading them one at a time turns a single afternoon into a week of admin. Bulk upload keeps that clearance to one session.

One session, not a week

A full backlog is uploaded in one batch action instead of being processed receipt by receipt over days.

No lost momentum

Clearing a backlog in one sitting avoids the risk of it being abandoned partway through and left unfinished.

No onboarding delay

A new client's historic receipts do not have to be excluded or dealt with separately from ongoing capture.

Who it's for

Practices onboarding clients with existing paperwork

New client onboarding

A client switching from paper or another system often arrives with months of receipts already accumulated.

Practices moving off manual data entry

Clearing an existing backlog is often the first task when a practice adopts Receiptflow.

Clients who batch their submissions

Some clients naturally hand over receipts in batches rather than as they occur, bulk upload matches that habit.

FAQs

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Receiptflow
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  • Contact Us
  • Start free trial
FAQs

Questions about bulk upload processing

For everyday single-receipt capture, see Smart Receipt Capture and Mobile App Access.

Is there a limit to how many receipts I can upload at once?

Batch limits depend on your plan, see pricing for current plan details, most backlogs fit comfortably within a single batch.

Are bulk-uploaded receipts extracted individually?

Yes, each file in the batch is processed on its own, extraction is not affected by uploading many receipts together.

Can I mix different clients in the same bulk upload?

Bulk upload is run per client, keeping the batch matched to a single client's account throughout processing.

What file types work for bulk upload?

The same formats accepted for single-receipt capture, images and PDFs, work for bulk upload.

Can I bulk upload from a phone as well as a desktop?

Bulk upload is best suited to desktop, where selecting many files at once is easier, see Mobile App Access for on-the-go single-receipt capture.

How long does a large batch take to process?

Each file processes independently at normal extraction speed, so a large batch generally completes within minutes rather than requiring an overnight run.

What happens if one file in a batch fails to upload?

Other files in the batch continue processing normally, a failed file can be re-uploaded individually without repeating the whole batch.