Receipts and Invoices Storage
Every document processed through Receiptflow is stored securely and searchable in one place, ready whenever it is needed, not filed away and forgotten.
- No set up fees
- No credit card required
- Cancel anytime
Costs (100)
Every document ever captured stays here, searchable.
Receipt and invoice storage keeps every processed document secure and searchable by supplier, date, or client, so nothing depends on remembering which folder a document was filed in. Storage supports HMRC retention requirements and stays intact regardless of how the receipt was originally captured.
The original document is always kept
Once a receipt or invoice is processed, both the original image and its extracted data are retained, not just the extracted fields, so the source document remains available for any later query.
Pennine Flooring Wh…
Oct 30, 2024£24.08
Motor Fuel Limited
Sep 25, 2024£87.00
Asda
Jul 22, 2024£10.50
Booker
Jul 26, 2022£959.41
Citygate Cash & Carr…
Sep 30, 2021£80.69
Supplier
Total
VAT
Date
Search by what you remember, not when it arrived
Finding a specific document does not require knowing when it was uploaded, searching by supplier, date, or client brings it up directly instead of scrolling through a chronological list.
Costs (100)
Every document stored securely and searchable in one place.
Ready whenever it is actually needed
Whether for a client query, a year-end file, or an HMRC enquiry, the original document is retrievable without a separate archive request or a wait for someone to dig it out.
Costs (3)
Three years on, the receipt is still one search away.
The same storage regardless of how it was captured
A receipt photographed on a phone, emailed in, or uploaded through the client portal all end up in the same searchable storage, with no method-specific archive to check separately.
Phone photo
Email forward
Client portal
Bulk upload
One searchable document store
original file always kept
Search by supplier, date or client - not by how it arrived.
Further reading: Valid VAT Receipt Requirements UK
Why storage needs to outlast the paper
Thermal receipts fade, paper gets lost, and a filing cabinet is only searchable if someone remembers where they put something. Digital storage that survives as long as the record needs to, and is actually searchable, removes the risk of a document being unrecoverable exactly when it matters most.
No fading
A digital copy does not degrade the way thermal print does, so legibility is not a concern years later.
No lost paperwork
Nothing depends on a physical folder surviving intact until it is needed for a query or an enquiry.
No unsearchable archive
Documents are found by supplier, date, or client, not by remembering which box or folder something sits in.
Practices that need records to hold up under scrutiny
Practices facing HMRC enquiries
A retrievable original document, not just extracted figures, supports responding to a query with confidence.
Clients approaching year end
Searchable storage means a year-end file does not require re-gathering documents from scattered sources.
Practices moving off physical filing
Clients switching from a paper-based system get a searchable digital record from the point of switching onward.
