Supplier Auto-Recognition
Once Receiptflow has seen a supplier before, it remembers them, filling in supplier details automatically so the same shop or vendor never has to be re-identified from scratch.
- No set up fees
- No credit card required
- Cancel anytime
Suppliers (71)
Supplier auto-recognition means Receiptflow does not treat every receipt from the same supplier as a fresh puzzle. The first time a supplier appears, Receiptflow reads its details from the receipt. Every time after that, it recognises the supplier and pre-fills what it already knows, leaving less for a reviewer to check.
The first receipt teaches Receiptflow the supplier
When a supplier appears for the first time, Receiptflow reads name, typical VAT treatment, and formatting from that receipt, and stores it against the supplier record, ready to reuse on the very next receipt from the same source.
Pennine Flooring Wh…
Oct 30, 2024£24.08
Motor Fuel Limited
Sep 25, 2024£87.00
Asda
Jul 22, 2024£10.50
Booker
Jul 26, 2022£959.41
Citygate Cash & Carr…
Sep 30, 2021£80.69
Supplier
Total
VAT
Date
Every repeat receipt is pre-filled
The next receipt from the same supplier arrives pre-matched, with supplier details already filled in, so a reviewer is checking a completed record rather than building one from nothing.
Pennine Flooring Wh…
Oct 30, 2024£24.08
Motor Fuel Limited
Sep 25, 2024£87.00
Asda
Jul 22, 2024£10.50
Booker
Jul 26, 2022£959.41
Citygate Cash & Carr…
Sep 30, 2021£80.69
Supplier
Category
Total
VAT
Remembers suppliers it has seen before and fills in their details.
Recognition works across your whole client base
A supplier recognised for one client is not re-learned for every other client separately, so the benefit compounds as more receipts pass through Receiptflow, and a supplier common across many clients, a fuel station chain, a national wholesaler, gets faster for everyone at once.
Fairstead Trade Ltd
learned once
Selby Trade Supplies
auto-filled
Halewood Joinery
auto-filled
Marden Print Co.
auto-filled
A supplier seen for one client is recognised for every client.
A wrong match is easy to fix, and stays fixed
If a supplier is matched incorrectly, correcting it in review updates the record so the same mistake does not repeat on the next receipt from that supplier.
Pennine Flooring Wh…
Oct 30, 2024£24.08
Motor Fuel Limited
Sep 25, 2024£87.00
Asda
Jul 22, 2024£10.50
Booker
Jul 26, 2022£959.41
Citygate Cash & Carr…
Sep 30, 2021£80.69
Supplier
Total
VAT
Date
Why re-typing the same supplier gets old fast
A practice sees the same handful of suppliers over and over, the same coffee shop, the same fuel station, the same recurring software bill. Supplier auto-recognition means that repetition works in your favour instead of costing time on every single receipt.
Repeat spend, not repeat effort
The suppliers a client uses most often are exactly the ones Receiptflow learns fastest, since they appear most.
Consistent VAT treatment
A supplier's typical VAT handling is remembered too, reducing inconsistent treatment across receipts from the same source.
Less for reviewers to check
A pre-filled, previously verified supplier record needs a glance, not a full re-check, on every recurring receipt.
Practices with high receipt volume per client
Clients with frequent small spend
Fuel, parking, coffee, stationery, the same few suppliers appear constantly and are exactly where recognition saves the most time.
Practices serving similar client types
Clients in the same sector often share suppliers, so recognition learned from one client benefits others in the same trade.
Reviewers processing high volume
The more receipts a reviewer works through in a session, the more time pre-filled supplier matches save cumulatively.
