Receiptflow vs Dext: What 50 Clients Actually Costs You
Tanvir Alam•Jul 1, 2026•9 min read•Comparisons
At 50 clients, Dext costs £391 per month versus £150 per month for Receiptflow, making Dext 2.6x the price for the same core receipt-to-accounting workflow.
If you run a bookkeeping practice with around 50 clients, your receipt scanning software is not a minor expense. It is a recurring cost that either stays fixed regardless of how many clients you add, or one that gro
ws alongside your practice.
This post compares Receiptflow vs Dext pricing using figures taken directly from both pricing pages in June 2026. It covers how each tool prices, what you pay at the 50-client mark, and which is the better fit depending on the kind of practice you run.
What is Receiptflow?
Receiptflow is a receipt management and bookkeeping automation platform built specifically for UK accounting and bookkeeping practices. It captures receipts via mobile app, email forwarding, and direct upload; extracts supplier, amount, date, and VAT automatically; and publishes to Xero, QuickBooks, and Sage.
Where Receiptflow stands apart is in its approach to product design. There is no feature bloat, no modules sitting idle in the dashboard, and no legacy interface to learn around. The product is fast, the UI is clean and modern, and onboarding takes minutes rather than hours. Clients do not need to install an app; they can forward receipts directly to a unique email address.
Pricing is flat and published openly on the website. One fixed monthly fee covers your entire client base. Your software cost does not increase as your practice grows.
Less admin. More accounting. Start your free Receiptflow trial at receiptflow.co. No card required.
What is Dext?
Dext (formerly Receipt Bank) is one of the longest-established receipt capture and bookkeeping automation platforms on the market. It is used by accountants, bookkeepers, and businesses across the UK and internationally.
The platform handles receipt and invoice capture via mobile app, email, and direct upload; OCR extraction of key data fields; and integration with Xero, QuickBooks, Sage, and over 36 other accounting solutions. Additional modules include client data health monitoring, document storage via Dext Vault, an AI bookkeeping assistant, and employee expense management.
Dext is a well-resourced product with a large user base. It is built to serve practices of all sizes, from smaller firms through to large multi-partner and enterprise accounts.
Pricing is not published as a fixed list. To see your cost, you use the plan builder at dext.com/uk/partner/build-plan, which generates a figure based on your client mix, plan tier, and billing preference.
FAQs
Common Questions with Clear Answers
How much does Dext cost for a 50-client UK practice in 2026?
Based on Dext's plan builder in June 2026, a practice with 25 Essentials business clients and 25 Solo self-employed clients pays £391 per month on monthly billing, ex-VAT, totalling £4,692 per year.
How does Receiptflow's cost compare to Dext at 50 clients?
Receiptflow costs £150 per month at 50 clients versus £391 per month for Dext. That makes Dext 2.6x the monthly price of Receiptflow, a difference of £2,892 per year based on verified pricing from both websites in June 2026.
Does Receiptflow charge per client or a flat fee?
Receiptflow uses a flat practice plan. The Practice Essential plan covers 50 clients at £150 per month, so your software cost does not increase as your practice grows.
Is Receiptflow suitable for a UK practice with 50 clients?
Yes. Receiptflow's Practice Essential plan covers 50 clients at £150 per month, with receipt capture, OCR extraction, email submission, and integration with Xero, QuickBooks, and Sage.
Does Receiptflow require clients to install an app?
No. Clients can submit receipts by forwarding them to a unique email address. A mobile app is available for those who prefer it, but it is not required.
This is where the two products differ most significantly.
Dext at 50 clients:
Using Dext's plan builder with 25 Essentials business clients and 25 Solo self-employed or landlord clients, on monthly billing, the verified cost as of June 2026 is:
Monthly cost: £391 (ex-VAT)
Annual cost: £4,692
Source: dext.com/uk/partner/build-plan, June 2026.
It is worth noting that Dext's pricing defaults to annual billing when you first use the plan builder. The monthly figure is only visible once you switch the toggle. For a practice comparing tools, that extra step adds friction to what should be a straightforward number.
Receiptflow at 50 clients:
Receiptflow's Practice Essential plan covers 50 clients (25 premium, 25 standard) at a flat £150 per month.
Monthly cost: £150 (ex-VAT)
Annual cost: £1,800
Source: receiptflow.co/pricing, June 2026.
The difference: Dext is 2.6x the monthly cost of Receiptflow at 50 clients. That is £241 more per month, or £2,892 more per year, for a practice running the same core receipt-to-accounting workflow.
The structural difference matters as much as the number. On Dext, every additional client increases your monthly cost immediately. Taking on a new client with thin margins becomes a deliberate calculation because the software expense rises alongside it.
Receiptflow works differently. Within each tier, your fee is fixed. As your practice grows, you move to the next published tier: Practice Pro at £275 per month for up to 150 clients, or Practice Growth at £500 per month for up to 300 clients. Each step is predictable and proportionate.
See how much your practice could save. Start your free Receiptflow trial at receiptflow.co.
Ease of Use and Onboarding
Receiptflow does not require clients to install an app. Receipts can be submitted by forwarding to a unique email address, which removes a common friction point when onboarding less tech-confident clients. Practice users can set up a new client and start processing within minutes.
Dext has a more involved onboarding process that reflects its broader feature set. For practices that actively use those additional features, the learning investment is justified. For practices primarily needing receipt capture and extraction, some of that complexity goes unused.
Receipt Capture and OCR Accuracy
Receiptflow accepts receipts via mobile app, email forwarding, and direct upload. Extraction pulls supplier name, date, amount, and VAT automatically. There is no manual correction step in the standard workflow; the extracted data goes straight into review. The interface for checking and coding is fast and uncluttered.
Dext covers the same submission methods and adds a broader range of document types including supplier invoices and bank statements. OCR accuracy is well established across the platform. For practices handling a high volume of mixed document types beyond standard receipts, Dext's extraction breadth is an advantage.
For practices focused on the core receipt-to-accounting workflow, both tools extract accurately. The difference is in what surrounds that core: Receiptflow keeps it clean, Dext layers additional tooling around it.
UK-Specific Features
Both tools are MTD-ready and handle UK VAT correctly. Both integrate with the main UK-facing accounting packages: Xero, QuickBooks, and Sage.
Receiptflow is designed specifically for UK practices. Every product decision is made with the UK compliance context in mind, rather than adapted from a platform built for a global market.
Integrations
Both products cover Xero, QuickBooks, and Sage. Dext has a significantly wider integration network built over many years, including connections to over 36 accounting solutions and a broad range of bank feeds. For practices with complex or non-standard integration requirements, Dext's catalogue is more extensive.
For the majority of independent UK practices running standard workflows on Xero, QuickBooks, or Sage, both tools cover what is needed.
Support
Receiptflow's support is sized for independent and small multi-partner firms. You are not navigating an enterprise support queue. Queries are handled by a team that understands practice-scale operations.
Dext has a larger support infrastructure. For some practices that is a positive. For smaller firms, it can mean a more process-driven experience.
How the Pricing Compares Across Practice Sizes
The table below uses verified figures from both pricing pages in June 2026. Dext figures are from the plan builder on monthly billing, split equally between Essentials business clients and Solo self-employed clients. Receiptflow figures are from the published pricing page on monthly billing.
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At every volume, Receiptflow's published tier is significantly lower than the equivalent Dext cost. And because Receiptflow pricing moves in clear steps rather than per-client increments, your software budget stays predictable as your practice scales.
Full Comparison at 50 Clients
| | Receiptflow | Dext |
|---|---|---|
| Pricing model | Flat practice fee | Per-client tiers |
| Monthly cost at 50 clients | £150 | £391 |
| Annual cost at 50 clients | £1,800 | £4,692 |
| Annual difference | | £2,892 more than Receiptflow |
| At 150 clients | Practice Pro: £275/month | £894.15/month (3.25x more) |
| At 300 clients | Practice Growth: £500/month | £1,541.10/month (3.08x more) |
| Pricing published openly | Yes | Plan builder required |
| UK MTD ready | Yes | Yes |
| Xero integration | Yes | Yes |
| QuickBooks integration | Yes | Yes |
| Sage integration | Yes | Yes |
| Client app required | No | Yes |
| Email receipt submission | Yes | Yes |
| UI/UX | Clean, modern, fast | Feature-rich, established |
| Best for | UK independent practices, 30 to 70 clients | Larger firms, complex integration needs |
Who Should Choose Receiptflow?
Receiptflow is the right fit for independent or small multi-partner UK bookkeeping and accountancy practices with between 30 and 70 clients.
It makes the most sense if:
You want predictable, tiered software costs with no per-client surprises as your practice grows
You prioritise a clean, fast interface that your team and clients can get up and running on quickly
Your core workflow is receipt capture, extraction, and publishing to Xero, QuickBooks, or Sage
You want a product designed for UK practices rather than a global platform adapted for the UK market
Your Dext renewal is approaching and you want to check the numbers before committing to another year
At 50 clients, the annual difference versus Dext is £2,892. That is money that falls directly back to your practice margin.
Who Should Stick with Dext?
Dext is worth keeping if your practice has requirements beyond the standard UK receipt-to-accounting workflow.
It makes sense to stay on Dext if:
You rely on integrations with a large number of banks, financial systems, or accounting platforms outside the core three
You actively use Dext's additional modules, such as Vault, AI Assist, or employee expense management, as part of your daily workflow
You manage a large multi-partner or enterprise firm where the broader feature set is genuinely in use
Your clients span multiple countries and you need a globally-oriented platform
If none of those apply, the pricing gap is worth a proper look.
The Verdict
For independent UK bookkeeping and accountancy practices with around 50 clients, Receiptflow costs 2.6x less than Dext on a monthly basis, with no trade-off on the core workflow that most practices actually use.
Dext is a well-established product with a strong track record, and for larger firms or practices with complex integration needs, it earns its position. But for the majority of independent UK practices, the core receipt-to-accounting workflow does not require Dext's full feature set, and paying 2.6x the price for features you are not using is worth questioning at renewal.
At 150 clients, the Practice Pro plan is £275 per month versus £894.15 for Dext. At 300 clients, Practice Growth is £500 per month versus £1,541.10 for Dext. At every tier, the gap widens in your favour as your practice scales.
If your Dext renewal is coming up, run the numbers on your current client count using their plan builder, then compare against Receiptflow's published pricing. The difference may be larger than you expect.
Ready to see the difference for yourself? Start your free Receiptflow trial at receiptflow.co. No card required.
What is a cheaper alternative to Dext for UK accountants?
Receiptflow is a purpose-built UK alternative to Dext. At 50 clients it costs £150 per month versus Dext's £391, a saving of £2,892 per year, with the same core receipt capture, OCR, and Xero, QuickBooks, and Sage integration.
Receiptflow vs Dext Price Comparison UK | Receiptflow
