Tanvir Alam•Jul 23, 2026•7 min read•Comparisons
Datamolino leads on line item extraction accuracy and per document pricing flexibility, while Receiptflow leads on predictable flat fee pricing and bookkeeping automation depth beyond capture, so the right choice depends on whether your practice's biggest pain point is extraction accuracy or total workflow time.
Receiptflow is receipt and sales invoice capture with bookkeeping automation built for UK accounting and bookkeeping practices. Clients snap a photo or forward a document by email, and Receiptflow extracts the data, codes it, and keeps the books clean without your team touching a keyboard.
No feature bloat, a clean and considered interface, and onboarding that takes minutes rather than weeks. Pricing is a simple and flat monthly fee that doesn't creep up as you add clients, and the product is UK-built and MTD-ready with HMRC compliance in mind throughout.
Less admin. More accounting. Receiptflow is free to try, no card required.
Datamolino is a cloud based OCR data extraction tool for bills, receipts, sales invoices, and bank statements, built for accountants, bookkeepers, and small businesses. It has built a strong reputation for detailed line item accuracy and responsive support among UK and international accounting firms, particularly on complex, multi-line supplier invoices.
It's a genuinely capable tool with a loyal following, particularly among firms that value being able to pull individual line items from complex invoices rather than just header totals. Datamolino is built to serve both single businesses and multi-client accounting firms, with unlimited users and folders on every plan.
Datamolino's accountancy pricing is metered: a monthly subscription plus a per document rate that improves as you scale. As of July 2026, the tiers run Starter at £25 a month (£0.28 per document), Launch at £39 a month (£0.26 per document), Scale at £135 a month (£0.20 per document), Expand at £500 a month (£0.16 per document), up to X-Large at £1,500 a month (£0.15 per document). Above roughly 5,000 documents a month, Datamolino moves to a custom quote rather than a published rate, so practices at that scale should treat any figure beyond X-Large as TBC pending a call with their sales team, not a fixed number.
Datamolino's own worked examples show a 15 client practice processing 750 bills a month lands on the Scale plan at £150 a month, roughly £10 per client. A 70 client practice processing 3,500 bills a month needs the Expand plan at £560 a month, roughly £8 per client. Add bank statement processing and both figures rise: £177.50 a month and £672.50 a month respectively.
Receiptflow uses a tiered practice fee instead. Essential is £150 a month for up to 50 clients, Pro is £275 a month for up to 150 clients, and Growth is £500 a month for up to 300 clients. Whatever your document volume does in a given month, the bill doesn't move.
Worth noting: the two pricing models scale on different axes. Datamolino's tiers are capped by document volume, with no stated limit on client count. Receiptflow's tiers are capped by client count, with no limit on document volume per client. A firm with a small number of very document-heavy clients may find Datamolino's model works against it, while a firm with many clients who each generate modest receipt volume may find the reverse. Neither model is simply cheaper, they reward different practice shapes.
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Datamolino users consistently praise the support team and the intuitive setup, and reviewers rate onboarding highly. It's built to be self-serve but with real people available if you get stuck.
Receiptflow's onboarding is built for speed on the client side specifically. Clients don't need to learn a folder structure or a new portal. They forward a document by email or snap it, and it's in the workflow within minutes, with nothing to configure on their end. Check it out for yourself.
This is genuinely Datamolino's strongest ground, and it's worth being specific about why. Datamolino extracts individual line items from complex, multi-line invoices, not just header totals, and its fingerprinting approach learns a supplier's invoice layout over time so repeat documents from the same source process faster and more accurately. That depth has built Datamolino a loyal following among accounting firms who value getting every line right on complex documents.
Receiptflow's extraction is fast and clean for the kind of everyday receipt and expense documents most UK bookkeeping practices actually process day to day, without the manual correction cycle that slower tools require. It isn't built to out-extract Datamolino on complex multi-line supplier invoices, and it doesn't claim to be. If your practice's real bottleneck is getting every line right on complicated purchase invoices, that's Datamolino's specific strength.
Both tools go beyond simple receipts, but not identically. Datamolino processes bank statements today, converting statement pages into structured data as a core, live feature. Receiptflow's bank statement processing is coming soon and isn't available yet, so if that's a requirement right now, Datamolino currently has the edge.
On sales invoices, both tools support capture: Datamolino processes them alongside bills and receipts, and Receiptflow also captures sales invoices as part of its document handling, not just client expense receipts.
Both tools are MTD aware and built with UK VAT handling in mind. Receiptflow's UK focus runs through the whole product, built specifically around HMRC compliance for accounting and bookkeeping practices. Datamolino, as a tool used across several English speaking markets, covers UK VAT and MTD requirements solidly without being exclusively UK built.
Both integrate with Xero and QuickBooks. Datamolino adds FreeAgent and Acumatica, plus an API and ApprovalMax integration for firms that want approval workflows layered on top. Receiptflow covers Xero, QuickBooks, and Sage, the core stack most UK independent practices actually run on.
Both get strong marks from users here. Datamolino includes 5 star rated email, chat, and phone support on every plan. Receiptflow's support is sized specifically for independent and small multi-partner practices, so you're not one ticket among a much larger, more varied customer base.
| Feature / Criteria | Receiptflow | Datamolino |
|---|---|---|
| Pricing model | Flat practice fee | Subscription plus per document rate |
| Starting price | £150/month | £25/month (Starter, £0.28/doc) |
| Scales by | Client count | Document volume |
| 15 clients, 750 bills/month | £150/month | £150/month (Scale plan) |
| 70 clients, 3,500 bills/month | £500/month | £560/month (Expand plan) |
| Above 5,000 documents/month | Growth covers up to 300 clients | Custom pricing, TBC |
| Line item extraction accuracy | Strong for everyday receipts | Very strong, a standout feature |
| Sales invoice capture | Yes | Yes |
| Bank statement processing | Coming soon | Yes |
| Ease of onboarding | Minutes, no client app needed | Straightforward, well rated support |
| MTD / HMRC ready | Yes | Yes |
| Xero integration | Yes | Yes |
| QuickBooks integration | Yes | Yes |
| Sage integration | Yes | Not listed |
| Best for | UK independent practices wanting predictable costs | Practices needing detailed line item extraction on complex invoices |
Receiptflow is the better fit if you're an independent or small multi-partner UK practice that wants one predictable number on the software bill regardless of how busy a month gets. If fast client onboarding, a clean interface, and MTD compliance built in from day one matter more to you than granular line item extraction on complex invoices, Receiptflow is built for exactly that. If you need bank statement processing today rather than soon, factor that into the decision.
If your practice regularly processes complex, multi-line supplier invoices where getting every line item right matters, needs bank statement processing now, and your document volume per client is naturally low and predictable, Datamolino's accuracy and metered pricing can work in your favour rather than against you. Practices already embedded in Datamolino's workflow with low per-client volume may find switching isn't worth the disruption.
Datamolino earns its reputation on extraction accuracy and has built a loyal following among accounting firms as a result, and it currently leads on bank statement processing. Receiptflow earns its place on predictability: easy to understand pricing tiers, fast onboarding, and a product built specifically around UK practice needs.
If your practice's real pain point is unpredictable software costs as client receipt volume grows, Receiptflow is the more straightforward fit. If it's extraction accuracy on complex invoices, or you need bank statement processing right now, Datamolino has earned its following for good reason.
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Datamolino has an edge on line item extraction accuracy and bank statement processing, but Receiptflow offers simpler flat fee pricing and faster client onboarding, so the better choice depends on your practice's priorities.
Receiptflow charges a flat practice fee, so your cost stays the same as your document volume changes within your plan tier.
Datamolino's accountancy plans start at £25 a month plus £0.28 per document, scaling down to £0.15 per document at the top published tier, with custom pricing above 5,000 documents a month.
Not yet. Bank statement processing is coming soon to Receiptflow, while Datamolino offers it today as a live feature.
Yes, Receiptflow captures sales invoices as well as receipts and bills, not just client expense receipts.
Both are MTD ready, but Receiptflow is built specifically around UK HMRC compliance throughout the product, while Datamolino serves several markets alongside the UK.
Receiptflow offers a flat £150 a month fee for up to 50 clients, which can work out cheaper than Datamolino for practices with higher receipt volume per client.
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