Receiptflow Pricing: What UK Accountants Pay (And Why It's Different)

Receiptflow pricing in the UK works differently to most receipt scanning tools. Instead of charging per client, Receiptflow charges per practice. One monthly fee. Unlimited clients. No bill shock when your client list grows.

This page explains exactly how the pricing works, what's included, and how it stacks up against tools like Dext, which moved to per-client billing back in 2023.

How Receiptflow Pricing Is Structured

Receiptflow operates on a practice-plan model. You pay a single monthly subscription for your firm, and every client you add is included within that plan.

There are no per-client tiers, no usage-based add-ons for core features, and no minimum client counts. You know what you're paying before the month starts.

This is a deliberate decision. Most receipt scanning tools were built to scale their revenue as your practice grows. Receiptflow is built to scale with you without penalising you for it.

What's Included in the Plan

Every Receiptflow practice plan includes:

• Receipt and invoice capture via email, upload, or client submission
• AI-powered data extraction across all document types
• VAT detection and coding
• Multi-client dashboard for your practice
• Xero and QuickBooks integration
• Client portal access for document submission
• MTD-ready record keeping

There are no credits to monitor, no per-document charges, and no feature gates based on client volume.

Free Trial

Receiptflow offers a free trial with no credit card required. You get full access to the platform so you can test it properly with real client data before committing.

Start your free Receiptflow trial at receiptflow.co. No credit card required.

Receiptflow vs Dext: The Pricing Difference

If you're currently using Dext or evaluating both, the pricing comparison is straightforward.

Dext charges per client, per month, with a minimum of 10 clients. Their Essentials plan starts at approximately £18.97 per client per month. At 10 clients, that's around £190 per month before you've added any optional features or integrations. At 25 clients, you're looking at roughly £475 per month, and that figure scales linearly as your practice grows.

In 2023, Dext eliminated unlimited plans for UK accountants and moved fully to per-client billing. Practices that had been on flat-fee arrangements faced increases of 200-400% at renewal, according to coverage on AccountingWEB at the time. That shift fundamentally changed how practices budget for receipt scanning.

Receiptflow does not work that way. Your monthly cost stays fixed. Whether you have 10 clients or 60, the bill is the same.

Which Model Suits Your Practice?

The per-client model can work for firms with a small, stable client base where growth is slow and predictable. But for practices that are actively growing, taking on new clients mid-year, or working with clients who have fluctuating document volumes, a fixed practice fee is considerably easier to manage.

It also makes pricing conversations with clients simpler. When your software cost is fixed, you know exactly what's built into your service fee without needing to recalculate every time the client mix changes.

What UK Accountants Are Actually Comparing

When practices evaluate receipt scanning software in the UK, the comparison usually comes down to three questions:

Does it extract data accurately? Receiptflow uses proprietary extraction engine trained on UK document formats, including VAT receipts, supplier invoices, and CIS subcontractor paperwork. Accuracy rates are comparable to established tools.

Does it integrate with my accounting software? Receiptflow connects directly to Xero and QuickBooks Online. Documents processed by clients flow into the integration automatically without manual re-entry.

What will it cost me in 12 months? This is where the practice-based model has a clear advantage. At a fixed monthly rate, your cost projection for the year is a single multiplication. With per-client pricing, you need to model different growth scenarios and factor in mid-year client additions.

For practices aiming to grow their client base, predictable software costs are not a small thing. They affect how you price your own services.

MTD and the Case for Simpler Software Costs

Making Tax Digital for Income Tax (MTD IT) came into effect for self-employed individuals and landlords with income above £50,000 in April 2026. The threshold drops to £30,000 in April 2027, bringing an estimated 780,000 additional sole traders and landlords into scope.

For accountants and bookkeepers, this means more clients needing digital record-keeping support, more frequent document submissions, and more practice infrastructure required to handle the volume. Adding per-client software costs on top of that expansion makes the economics harder.

Receiptflow is MTD-ready. Clients can submit receipts and invoices in real time throughout the quarter, which means data arrives continuously rather than in a year-end pile. That changes how practices can operate, and a fixed software cost makes the model easier to plan around.

Is Receiptflow Good Value for UK Accountants?

Value depends on practice size and growth trajectory. For a firm with 15 clients today and plans to reach 40 in the next two years, the fixed-fee model saves a significant amount compared to per-client alternatives. For a firm with 5 stable clients and no growth plans, the calculation is different.

The honest answer is that fixed-fee pricing is structurally better for growing practices, and per-client pricing tends to favour vendors more than practices at scale.

Receiptflow was built for UK accountants and bookkeepers who want to add clients without adding software costs. The pricing reflects that.

Start your free no obligation 14 day trial at Receiptflow today. No credit card required.